Pull down menu-driven with new reorganized, simplified menus for fast and easy access to any menu item.

A borrower database indexed on borrower number (hereinafter referred to as borronum ), and last name. Selected lists of borrowers, on screen or printed, sorted by borronum or last name. Fast screen entry of borrower's city, state and zip code based on predefined cities from the Information Editor. Rotary card maker for easy access to borrower information at check-out location to augment or replace library card. Rotary cards can be printed by borronum or last name (dot-matrix only). Listing of items checked out to borrower printed or on screen. On printed report the title field can be left blank. Cumulative items checked out to borrowers for statistical purposes. Printout of borronums or audio-visual item numbers (hereinafter referred to as avnums) used is available. Avnums and borronums can be edited.

An item database indexed on avnum, title/item, publisher/manufacturer, call number and subject which also can serve as an online card catalog. Multiple item records which contain identical information can be created without retyping in a single keystroke, eg. VCRs, carts, record players, etc. "Capture" feature allows any item already entered to be duplicated without retyping. Selected lists of items, on screen or printed, sorted by avnum, title/item, publisher/manufacturer, call number or subject.  Improved searching, viewing and editing features in item and borrower databases. When searched by avnum, title/item, or publisher/manufacturer, items are labeled IN, OUT or MISSING. If item is checked out borrower's name, due date, and department/homeroom teacher are displayed. Subject field data can be selected from 136 user-defined subjects or any other heading. A list of subjects used can be printed. Allows for global subject updates to change subject names.

Item check out with check out limits and fines warning, reserve warning and preselected user-defined due dates. Avnum and borronum can be searched and automatically inserted from the check out selection. Non-overdue items can be renewed. Item check in with manual or automatic fine calculation, weekends excluded. The fines editor can be accessed from this selection. Information editor sets predefined cities, zip codes, fine rate, reserve time and check out item limit. Daily password protection in all editor areas can be deactivated at this editor screen. Due dates editor sets predefined due dates for regular, overnight, same day, and special borrowers with an onboard perpetual calendar. Due dates editor can be bypassed at startup for non-circulation functions. Due dates are remembered for the day even if exiting Auto Librarian™. Item reserve which holds an item for a preselected time, produces a letter and releases the item after the hold time period. Up to 15 reserves can be tracked for each item. Tracks and reports call numbers used in circulation. 13 predefined categories and 7 user-defined categories.

Self-Generated Reports

REPORTS AVAILABLE: Overdue items list, sorted by borrower last name and due date indicating which have had notices sent;1st and 2nd overdue notices are sorted by borrower last name; Final notice letter suitable for mailing in a window envelope. Items checked out list sorted by last name includes which overdue notices have been sent; Fines List of borrowers who owe fines and Fines Notice sorted by borrower last name; Reserve List indicating item in date and limit date; Reserves Notice to borrower when item is checked in. All reports are on computer-generated forms - (NO SPECIAL FORMS ARE NEEDED). Reports can be sent to disk file and viewed using diskview menu option. System information window lists the status of all of the databases and bytes free on the hard disk with the option to send listing to the printer.

Printer selection menu allows easy laser, desk jet, dot-matrix or disk file print selection. Reports can be sent to disk file and viewed for using diskview menu option. In addition disk file can be copied for further processing by other word processor or desktop publishing programs.

Inventory system whereby an item's bar code is scanned with a portable handheld bar code reader. Data from the portable unit is then dumped back into the computer with Auto Librarian™. A printed list of missing items is produced. Inventory discrepancies can be reconciled individually. Items are tagged with a MISSING label when searched from the Item database. After inventory process is completed a list of missing items can be printed at any time.

A three-tier help system which includes a memory resident version of the manual whereby selections can be searched with a find command. When Auto Librarian™ Audio-Visual Version 3.0 is running the memory resident help system is ALWAYS available.

Password Protection

Password for protection in all editor areas. Passwords are saved to disk and remain the same until edited. Three tries before access is denied. Password feature can be turned on and off.

Built in Word Processor

A full featured word processor to set up customized letters to print to selected borrowers. Dir/rename/erase MSDOS commands onboard to supplement the word processor.

Bar Code Label Generation

BAR LABEL 39, developed by MC² SYSTEMS, included with Auto Librarian™ Audio-Visual Version 3.0,  prints a bar code label with a title up to 20 characters and numbers up to 11 digits with readable numbers for use with or without a bar code reader. Bar code labels can be printed for borrowers and audio-visual items on dot-matrix or laser printers. (Ink-jet printers are not recommended for bar code labels.)

BACK-IT 4, included with Auto Librarian™ Audio-Visual Version 3.0, is a fully automated, one command back up program which is fast, easy to use, reliable and compatible with low and high DOS versions.

Auto Librarian™ Audio-Visual Version 3.0 can handle an unlimited number of records (2 billion). Therefore the only limitation on collection size is the size of the hard disk drive. In case of power failure database files opened are always safe. Auto Librarian™ Audio-Visual Version 3.0 is capable of detecting peripheral hardware errors (example: printer not on).

System Requirements

HARDWARE: IBM: All IBM MSDOS computers or compatibles below a Pentium II/200 Mhz processor.

MONITOR: Color or amber/green monochrome

DRIVES: 20 MB or larger hard drive space available and one 5.25" or 3.5" floppy disk drive.

PRINTER: Hewlett Packard or compatible Laser or Ink Jet printers; IBM Proprinter or compatible 9 or 24 pin dot-matrix printers.

SYSTEM: MS-DOS 3.1 or greater, 640K RAM

OPTIONAL: TriCoder tm portable bar code reader or WDP non-portable bar code reader. The optional portable bar code reader serves both as a non-portable reader for circulation and as a portable reader for inventory. The unit is compact yet powerful. The optional WDP reader is used at the desk for circulation only. No special hardware is needed to connect to the computer - it interfaces through the keyboard plug. (Specify keyboard plug pin size - 5 or 6 pin - when ordering.)

Auto Librarian™ Audio-Visual Version 3.0 is priced well within even the tightest library budget. Join the many satisfied users - from corporate and small town audio-visual libraries to school media centers - Auto Librarian™ Audio-Visual Version 3.0 is the inexpensive solution to automating audio-visual library circulation and management.

Companion Products:  

Bar Code Units

To order call, write or email 

Website:  www.autolib.com

AUTO LIBRARIAN is a trademark of MC² SYSTEMS. BACK-IT 4 is a trademark of GAZELLE SYSTEMS. TriCoder is a trademark of WORTHINGTON DATA SOLUTIONS. IBM Proprinter is a trademark of IBM Corp. Other brand and product names are trademarks or registered trademarks of their respective holders.